Executive Secretary
Full time
at a Laimoon Verified Company
in
Dubai, UAE
Executive Secretary Full time at a Laimoon Verified Company in Dubai, UAE
Job highlights
Posted on May 29, 2018- Professional background in
- Job level Experienced
Job details
We are looking for a competent Executive Secretary to support Managing Partner in our company. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
Requirements
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and "back-office" software ( ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
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Confidential Company
Based manufacturer of environmental – friendly and sustainable wood products has announced a game changing revolutionary product –that is set to change the wooden furniture and associated industries in the region.
Established in the UAE in 2012, Industries is the only wood board production facility in the GCC and Middle East with a system that is environmentally friendly, sophisticated and advanced. It hinges on sustainable, renewable natural resources as raw materials.
Industry: Manufacturing
No of employees: 51-200
Established in: 2009
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Hiring company
Confidential Company
Based manufacturer of environmental – friendly and sustainable wood products has announced a game changing revolutionary product –that is set to change the wooden furniture and associated industries in the region.
Established in the UAE in 2012, Industries is the only wood board production facility in the GCC and Middle East with a system that is environmentally friendly, sophisticated and advanced. It hinges on sustainable, renewable natural resources as raw materials.
Industry: Manufacturing
No of employees: 51-200
Established in: 2009
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